Privacy Policy

Effective Date: October 8, 2026

Sandhills Motoring, LLC (“Sandhills Motoring,” “we,” “us,” or “our”) respects your privacy. This Privacy Policy explains how we collect, use, and protect personal information when you visit our websites, contact us, participate in our programs or events, become a member, or use our services.

This policy covers information handled by Sandhills Motoring in connection with the Sandhills Motoring Club, Sandhills Motoring Expo, The Vault, NextGen, and related activities. Independently operated third-party websites and services have their own privacy policies.

Information We Collect

Depending on how you interact with us, we may collect:

Contact information: Your name, email address, telephone number, and mailing address.
Membership and registration information: Account details, membership status, event registrations, participation preferences, and information submitted through forms.
Vehicle and storage information: Vehicle descriptions, photographs, identification information, storage requirements, condition reports, and related records provided for events or The Vault.
Transaction information: Purchases, payments, subscriptions, and billing information necessary to administer your account or services.
Communications: Messages, inquiries, feedback, and records of your conversations with us.
SMS information: Your mobile number, text messages, consent records, and opt-in or opt-out preferences.
Website information: IP address, browser and device information, pages visited, and information collected through cookies or similar technologies.

Please provide only information relevant to your inquiry, registration, membership, or requested service.

How We Use Your Information

We use personal information to respond to inquiries, administer memberships and accounts, process registrations and transactions, coordinate events, provide vehicle storage services, and communicate about your requests.

We may also use information to maintain records, improve our websites and services, protect our systems, prevent misuse, and meet applicable legal obligations.

Where permitted and consistent with your preferences, we may send email newsletters and information about Sandhills Motoring activities. SMS communications are subject to separate consent and our SMS Terms and Conditions.

How We Share Information

We may provide information to service providers that help us operate our websites, administer memberships, process payments, manage registrations, deliver communications, or provide requested services. These providers may use information only as necessary to perform services on our behalf.

We may also disclose relevant information when you direct or authorize us to do so, or when reasonably necessary to comply with applicable law, respond to valid legal process, or protect the rights and safety of our organization and others.

The mobile information protections below apply to all sharing described in this policy.

SMS and Mobile Information Privacy

If you consent to text messaging, we use your mobile number, messages, and consent records to conduct individual conversations, respond to inquiries, provide requested assistance, and honor your messaging preferences.

Mobile information will not be shared with third parties or affiliates for marketing or promotional purposes. We do not sell or rent mobile numbers, SMS subscription information, or text messaging consent.

Text messaging originator opt-in data and consent are excluded from any sharing described elsewhere in this policy and will not be shared with third parties for their own use.

Providers supporting our SMS service, including messaging platforms and mobile carriers, may process information only as necessary to deliver messages and operate the service on our behalf. This does not authorize them to use your information for their own marketing or promotional purposes.

Message frequency varies. Message and data rates may apply. Reply STOP to unsubscribe from messages from the sending number. Reply HELP for assistance, or email info@sandhillsmotoring.com.

For details about consent, opt-out procedures, and customer care, review our SMS Terms and Conditions.

Cookies and Similar Technologies

Our websites may use cookies and similar technologies to support account sign-in, remember preferences, maintain shopping or registration functions, and understand website usage.

You can manage cookies through your browser settings. Disabling certain cookies may affect website functionality. Where applicable, you may also use privacy controls offered by the services operating on our websites.

Payments and Third-Party Services

Payment transactions may be handled by third-party payment processors. Information submitted directly to those providers is also subject to their privacy and security policies.

Our websites may contain links to external websites, social media platforms, or partner services. We do not control their privacy practices. Review their policies before providing personal information.

Information Security

We use reasonable administrative, technical, and organizational safeguards designed to protect personal information. No website, communication method, or storage system can guarantee absolute security.

Please do not send passwords, full payment card numbers, or other highly sensitive information through ordinary email, text messages, or general inquiry forms.

Information Retention

We retain personal information for as long as reasonably necessary to provide services, maintain business records, resolve disputes, and meet applicable legal requirements.

We may retain SMS consent and opt-out records as necessary to document your preferences and prevent unwanted messages.

Your Choices and Privacy Requests

You may contact us to request access to, correction of, or deletion of your personal information. Depending on where you live and applicable law, you may have additional privacy rights.

We may need to verify your identity before fulfilling a request. Certain records may need to be retained for legal, contractual, or administrative reasons.

To make a privacy request, email info@sandhillsmotoring.com.

You may unsubscribe from marketing emails using the unsubscribe link included in those messages. To stop text messages from a Sandhills Motoring number, reply STOP. To request an organization-wide SMS opt-out, email us.

Children and Youth Programs

Our general websites and services are not directed to children under age 13, and we do not knowingly collect personal information online from children under 13.

Youth programs, including NextGen, may collect information needed to administer participation, communicate with participants and parents